St. Paul’s 2017 Council Members

Rev. Don Graham
-Minister for our congregation
-Must be present for all Council meetings
Council Chair        
  • To preside, to preserve order, to take the vote and to announce the decisions of the council
  • Primarily, the Chair is a facilitator
  • They promote the effective and efficient operation of the Church Council as a whole and provide leadership in ensuring that the Faith Family is appropriately represented
  • a signing officer on behalf of the congregation as a whole
 -In partnership with the Treasurer, oversee and maintain the operational finances of the Church
Coordinate the budget process in conjunction with all committees for presentation to Church Council for approval, including timelines
-Manage the weekly Sunday counting process
-Establish and manage appropriate internal financial controls
-Ensure an appropriate annual review is performed
-Present Council-approved annual budget to congregation at the Annual Congregational Meeting for final approval
-Responsible for the following equipment: Communication Systems (Telephones), Computer Systems/Network, Photocopier, Office Supplies
  • Ensure the proper maintance of all church propery
  • Supervise and direct the Custodian’s work
  • Participate and assist with annual performance 
  • review of aproperiate staff
  • Ensure that all appropriate Health & Safety regulations are being followed  inculding: first-aid kits and Hazardous product storage
  • Responsible for: Health Inspections, Lift inspection/maintance, Fire safety regualtions (Fire Extinguishers), snow removal, Lawn care, Physical Security, asset Inventory, A/V equipment maintenance
Heather Johnson
-Keep up-to-date records as well as an audit trail for all transactions 
-Protecting the organization against fraud and theft, ensuring safe custody of money and prompt baking.
-make sure the board understands its financial obligations
-make sure the organization complies with tax regulations, such as HST, payroll tax, etc.
-review all internal processes and reporting methods at least annually
-provide Council with up-to-date financial reports
-Educating the congregation on the mission of the United Church both locally and in the wider church
-Educating the congregation on the funds needed for this mission and how they will be used
-Encouraging commitment and participation from the congregation in this mission
-Reviewing regularly the balance of funds given for local purposes and funds given for the Mission and Service Fund
Ministry & Personnel

-Being available for consultation and support for matters involving the pastoral charge staff

-Overseeing the relationship of the pastoral charge staff to each other and to people in the congregation
-Regularly reviewing the working conditions, responsibilities and compensation of all pastoral charge staff
-Making any recommendations needed as a result of these reviews to the governing body
-Revising position descriptions of pastoral charge staff as needed
-Conducting annual performance reviews of the pastoral charge staff
Ensuring pastoral charge staff make use of opportunities for continuing educations that they have been given
-Maintaining close contact with the presbytery Pastoral Relations Committee
Christian Development
  • Oversee spiritual growth throughout the church
  • Review and approve curriculum and materials used by all spiritual growth groups including sunday school
  • Recruit and support all leaders for Christian development groups
  • Work in cooperation with other committees for special events throughout the year (Birds, Buds and Babaies, Children’s Services, etc.)
  • Maintain all libraries including annual subscriptions
  • Oersight of nursery operation and staffing.
Council Scribe
-minute taker for Church Council meetings
Worship & Music
-Oversee the music program in partnership with the Minister of Music and to organize and co-ordinate worship services in partnership with the Ministry staff.
Pulpit Relief, Communion, Ushers & Greeters, Sanctuary, First Aid supplies and Computer Operators
Mission & Outreach

-Taking care of the needs of the people in our community and around the world, such as:

Support Christian missions
Outreach Activities – Milk Bag Mats, Tuesday Outreach Community Lunch, Davenport Breakfast Programme
Mitten Tree
  • Coordinating body for scheduling events within the Church
  • Work in partnership with all committees for Fellowship events (Church picnic, Sunday School, etc0
  • Communication – Newsletter, web page, guestbook, correspondence with out-of-area members (ie. students)
  • Oversee and Approve the use of C.E building as required
  • Co-ordinate events
Pastoral Care
-Visitation of shut-ins and special needs
-Getting in touch with members not in attendance
-Represents our Church (pastoral charge) at Presbytery
If you have questions or concerns, please contact the church office, and they will ensure that it gets forwarded to the correct council member.
The best way to do this would be by email,
But, we can also be reached at 519-773-7152

You can find DRAFT copies of the Council meetings by following this link:

Meeting Minutes